Woman-Typing-Working-Office-Computer
A woman typing on a computer Reuters/File

Many professionals still do not understand the basic elements of a good business email. Email etiquette requires you to provide the right description and content to make it easier for the reader to sort out the document. It will also be advantageous for you because your email can stand out from the rest that are haphazardly done.

Here are five elements of a good business email.

1. Clear and correct subject. A good subject line will immediately inform the receiver what the email is about before he even opens it. Pick a subject line that will let the reader know that you are addressing a particular business issue or concern. The reader should instantly know what to expect from the following paragraphs, based on what you put in your subject line.

2. Specific and clear content. Avoid putting too many words when writing content. Many companies prefer to read brief and concise email content rather than spend several more minutes trying to determine your main point. Be direct and indicate the purpose and objectives of the email as quickly as possible, using words that are easy to understand and sentences that flow well together.

3. The right greeting and closing. Address the receiver respectfully bidding him a good day at the start and thanking and acknowledging him for taking the time to read your email in the end. Use professional salutations. IT Business Edge writes that you should not write in all capital letters because it is synonymous to shouting. Also, avoid using exclamation points.

4. Describe attachments. If you need to provide attachments with the email, let the reader know and describe the file appropriately. Similar to your subject, the reader should know what the attachment is about before he views or downloads the document.

5. Provide contact details. Finally, provide full contact details so that the reader knows who he is communicating with or will reply to. Failing to leave contact details is similar to making an anonymous call.

Providing all these elements in every business email will increase your chances of being responded to in the proper way.

To contact the writer of this story, send an email to v.doctor@ibtimes.com.au